Mission Statement

The Education Fund was put into place with the sole purpose of promoting and educating the general public regarding the Pygora® goat. PBA members in good standing may apply for these funds. The funds are to be used in ways that would benefit the PBA and address the goals mentioned. All grants need PBA Board approval. 

Application Guidelines for each calendar year

A.  General:

1. The PBA Educational Fund Committee, with the endorsement of the PBA board, will administer the Education Funds.
2. Monies will only be awarded if the PBA treasury can support such funding, but the Board will be required to make every effort to do so.
3. A determined amount of money will be available each year for one or more grants, totaling no more than $600.

B.  Time line for Proposals and Awards:

1. Call for Proposals will be announced in February of each year in the PBA Newsletter as well as on the PBA website. PBA will have available an “Educational Fund Proposal Packet” to those requesting one.
2. Proposals (hard copies) will be due to the Board by September of the year, preceding the year the grant would be awarded.
3. Awards will be made by the Board, no later than December of the year the proposal was submitted. All parties submitting proposals would be notified as soon as possible.
4. Receipts from expenses would be due to the PBA treasurer no later than 10 working days after the event.

C.  Board Guidelines for awarding funds:

1. The Board will accept one or more proposal each year, with an attempt to award the total amount agreed upon in A3. Awards can be for the full amount, or if several grants are to be funded, the money will be proportioned as the Committee suggests.
2. The Board would have the option of not awarding any proposals in any given year, if they felt the situation is warranted.
3. Preference will be given to a region that was “under-developed” if warranted and/or attempts will be made to award proposals equally in all three PBA districts.
4. Proposals will be accepted as is, or accepted with Board modifications. The person(s) submitting proposal would then be allowed to accept or reject the modifications. If rejected, they could have one chance to present their case as to why they feel the modifications would not acceptable.
5. Emphasis of awards will be to reach as many people as possible.
6. Awarded money will have to be spent in the manner outlined in the accepted proposal.

D.  Examples of what the PBA Educational Fund might fund

1. Pygora goat health issues
2. Pygoras in 4-H
3. Pygora fiber/spinning seminars/workshops
4. Livestock Management
5. Pasture Management
6. Show information/Training
7. Other innovative ideas!

E.  Examples of expenses PBA might fund:

1. Travel for individuals crucial to the event
2. Food and Lodging crucial to the event
3. Educational Materials & Supplies
4. Stipend for speakers
5. Rental costs associated with the event

F.  Rules & Regulations:

1. No individual or group submitting proposals to be funded from the Educational Fund shall use these monies for a “for-profit” event.
2. Award must be used to cover only expenses listed in the budget of the proposal.
3. If fees are required to attend the event, they must be used for expenses not covered by the PBA award.
4. All original receipts that grant fund monies are used for must be submitted to the PBA Treasurer no later that 10 working days after the date of the event.

Educational Fund Proposal Requirements

Proposal requirements: The Educational Fund Proposal must be submitted to the PBA Board by the time frame listed in the Application Guidelines. The information provided would need to include the following:

A.  Identification:

1. Name, address, phone number, email, etc. of contact person writing the grant.
2. What group, if any, you are representing?
3. Other individuals participating in the “planning committee” for your event (if any).

B.  Purpose of Proposal:

1. A brief description of the event.
2. How might PBA members benefit from this event?
3. What audience are you targeting?

C.  General:

1. How many participants are expected?
2. Location and date of event.
3. Subject matter to be covered at event (brief)
4. PBA members only or is the public invited?

D.  Budget

1. All expected expenses of the event must be listed, including those that you would be applying funds for. Specify what expenses you would expect the PBA Education Fund to cover.
2. All income for event must be listed, regardless of the source.
   1. Funding requested from the Educational Fund.
   2. Fees charged at the door (if any).
   3. Funding from other agencies (if any).
   4. Donations/Contributions expected (if any).
   5. Other

E.  Any other information you would like to include for the Committee’s benefit.

DIRECTOR NOMINATION FORM

Nomination Procedures

1. Nominations for the following June’s Director vacancies will be open to the membership starting September 1st and will remain open until January 15th.  Self-nominations are acceptable.
2. Notifications of such vacancies shall appear in the Fall and Holiday PBA Newsletters.  This Notification will include a nomination form template and a list of positions that are up for election.
3. All nomination forms must be received by the PBA Secretary no later than January 15th.  Nominees who were not self-nominated will be notified of their nomination by e-mail as soon as it is received by the Secretary.
4. All nominees, including incumbent Directors who are eligible for re-election, must formally accept their nominations by submitting an autobiography to the PBA Secretary no later than February 1st; otherwise the nominee will not be eligible for election.
5. Eligibility requirements
   1. Must be 21 years of age by June 1st of the year in which the nomination is made.
   2. Must be a member in good standing with PBA at the time of nomination and throughout the directorship.
   3. Must be either an active Pygora breeder or have substantial knowledge and experience related to Pygoras and their products.

Election Procedures

1. PBA will have two Directors from each of the three regions, serving two-year terms. In each election, the nominee from each region with the most votes will be elected. If there was no nominee in a region, a nominee from a different region who was not elected, but has the next highest number of votes, will be elected to the position. In addition, three at large representatives will serve two-year terms, with elections alternating for two members one year and one member the next. 
2. Ballots will be prepared and mailed with the Spring PBA Newsletter (to be mailed to members by March 1st).  Ballots will be printed on colored paper and numbered so they cannot be easily reproduced.  If there is only one nominee in a region, the unopposed nominee will be deemed elected by unanimous consent.
3. Ballots will be returned to a PBA member appointed by the current Board of Directors who is not currently a Director, holds no elected or appointed positions in PBA, and is not a nominee in the current Director Election for counting.
4. Ballots must be postmarked by March 31st.  Ballots returned after the deadline will not be counted.
5. Any tie in the election for Board of Directors will be decided by written vote by the existing Board members.

The PBA Registrar shall identify a place, with a separate physical location from the PBA Office, to store a backup copy of printed and electronic versions of the PBA herd book and financial data records.  The location and any information required to access the information shall be provided to the PBA President and Vice-President.  The electronic data shall be in a format such that it can be used to restore operations with readily available technology products (computer hardware and software) should a disaster occur at the PBA Office.

1. BI-MONTHLY
   • Sends an electronic copy of the herd book and financial records to be stored in the identified location.
    
2. BI-ANNUALLY
   Herd book
   • Prints a paper copy of the herd book and stores it in the identified location.  No fewer than two versions of the printed herd book shall be stored at all times.
   Financial
   • Prints a list of all financial transactions that have occurred in the previous 6 months and adds them to the existing printed transactions.  No fewer than 24 months of printed financial records shall be stored at all times.

Policies and Procedures

Herdbook and Financial Disaster Plan

Election Procedures

Organization

Organization Job Descriptions